Safeguarding Policy

1. Policy Statement

The welfare of every participant is our highest priority. Vocal Excellence is committed to creating a safe, respectful, and supportive environment for all participants, including children and young people under 18, throughout the Summer Programme in Limassol, Cyprus (29 June – 5 July 2026).

2. Scope of Responsibility

This policy applies to all staff, faculty, volunteers, contractors, and guests involved in the delivery of the programme, and to all activities held on and off the programme venue.

3. Designated Safeguarding Lead

A Designated Safeguarding Lead oversees safeguarding arrangements and is the first point of contact for any welfare concern. Concerns can be raised at any time during the programme.

4. Reporting Safeguarding Concerns

Anyone with a safeguarding concern should report it immediately to the Designated Safeguarding Lead or any member of staff. Concerns are taken seriously, recorded, and acted upon promptly.

Contact: info@vocalexcellence.cy | +357 25 775 885

5. Staff Vetting and Safer Recruitment

Staff and faculty are recruited following safer-recruitment principles, including identity verification, references, and suitability checks appropriate to their role and contact with minors.

6. Supervision of Minors

Participants under 18 are supervised by appropriate adults during programme activities. Staff maintain professional boundaries at all times and follow a clear code of conduct.

7. Photography, Filming, and Recordings

Professional video recordings and photography take place only where consent has been provided. Recordings are stored securely and used in line with our Privacy Policy.

8. Medical Information and Emergencies

Participants and guardians must disclose relevant medical, dietary, and accessibility needs before the programme begins so that appropriate arrangements and emergency procedures can be in place.

9. Records, Data Protection, and Review

Safeguarding records are handled confidentially and in compliance with GDPR. This policy is reviewed regularly and updated as needed.